Privacy Policy

Last Updated: 31 March 2026

This Privacy Policy describes how Haian Youtai Optical Instruments Co., Ltd., trading as YouTai Tactical (“YouTai Tactical,” “Youtai Optical,” “we,” “us,” or “our”) collects, uses, discloses, stores, and otherwise processes personal data when you interact with us through our website, business communications, or other channels.

This Privacy Policy is intended to explain what personal data we collect, why we collect it, how we use it, how long we keep it, with whom we may share it, and what rights may be available to you under applicable law.

1. Controller and Contact Details

Haian Youtai Optical Instruments Co., Ltd.

Registered address: Rugao City, Nantong City, Jiangsu Province, China

Privacy contact email: [email protected]

Telephone: +86 13862779952

2. Scope

This Privacy Policy applies to personal data collected through:

our website;
contact forms, quotation or RFQ forms, email, telephone, messaging applications, and other business communications;
newsletter and other marketing subscription forms; and
offline business interactions, including quotations, samples, project discussions, engineering review, production, logistics, warranty, and after-sales support.

3. Personal Data We Collect

3.1 Information You Provide to Us

Depending on your interaction with us, we may collect personal data such as:

name;
company name;
job title or role;
email address;
telephone number and other contact details;
country or region and business address;
product interests, inquiry details, quotation or RFQ details, and project requirements;
technical materials you choose to submit, such as drawings, specifications, packaging requirements, or other project documents;
order, shipping, billing, tax, warranty, and after-sales information, where relevant; and
communication records and preferences.

Please do not submit sensitive personal data unless we specifically request it and have a lawful basis to process it.

3.2 Information Collected Automatically

When you visit our website, we may collect basic technical and usage data, such as:

IP address;
browser type;
device information;
referring URL;
pages viewed and website interactions; and
cookie and similar technology data.

4. How We Use Personal Data and Legal Bases

We may use personal data for the following purposes:

to respond to inquiries, quotation requests, catalog requests, RFQs, and sample requests;
to take steps at your request before entering into a contract;
to manage OEM/ODM projects, engineering review, prototyping, manufacturing, delivery, warranty, and after-sales support;
to handle and review confidential project materials, such as drawings and specifications, including in accordance with any applicable NDA or confidentiality arrangement;
to operate, maintain, troubleshoot, and secure our website and business systems;
to send marketing communications where permitted by applicable law or where you have provided consent;
to comply with legal and regulatory obligations;
to establish, exercise, or defend lawful claims and rights.

In some cases, providing certain personal data may be necessary for us to respond to your inquiry, prepare a quotation, arrange samples, or enter into or perform a contract with you. If you choose not to provide such information, we may be unable to process your request or provide the relevant products or services.

5. Confidential Project Materials

Depending on the applicable jurisdiction and the context of the processing, we may process personal data on one or more of the following grounds:

your consent;
necessity for entering into or performing a contract with you;
our legitimate business interests, where those interests are not overridden by your rights and interests; and
compliance with legal obligations.

For individuals in the European Economic Area (EEA) or the United Kingdom, we may rely on consent, contractual necessity, legitimate interests, or legal obligation, as applicable under the GDPR or UK GDPR.

For further details on the legal basis applicable to a specific processing activity, you may contact us using the details in Section 1.

6. Sharing of Personal Data

We may share personal data with:

website hosting, email, CRM, cloud storage, IT, and similar service providers;
manufacturing, testing, logistics, shipping, customs, inspection, warranty, and after-sales partners, where relevant to your request or transaction;
professional advisers such as lawyers, accountants, auditors, and insurers;
competent authorities or other third parties where required by law or reasonably necessary to protect rights, safety, compliance, or legal interests; and
counterparties involved in a merger, financing, reorganization, or sale of all or part of our business.

We do not disclose personal data to third parties for their own independent marketing purposes unless we have first notified you and, where required by law, provided the relevant choice or obtained consent.

7. International Transfers

Because we work with customers, partners, and service providers in multiple jurisdictions, personal data may be transferred to, stored in, or accessed from countries outside the country in which it was collected.

If we transfer personal data in a manner subject to cross-border transfer restrictions under applicable law, we will do so only where permitted by law and, where required, under an appropriate transfer mechanism, such as an adequacy decision, standard contractual clauses, or another lawful basis. You may request information about applicable safeguards by contacting us.

8. Data Retention

We keep personal data only for as long as necessary for the purposes described in this Privacy Policy. In general:

inquiry and quotation records: up to 24 months after our last meaningful contact, unless longer retention is needed for a legitimate business or legal reason;
customer, supplier, project, shipping, and warranty records: for the duration of the business relationship and afterward for the period required by applicable law or reasonably necessary for accounting, tax, customs, audit, warranty, dispute resolution, or legal claims;
marketing subscription data: until you unsubscribe, object, or we otherwise determine continued retention is no longer necessary.

When personal data is no longer needed, it will be deleted, anonymized, or securely archived as permitted by law.

9. Cookies and Similar Technologies

We use cookies and similar technologies for website operation, security, preference management, and, where applicable, analytics or similar functions.

Where applicable law requires consent for non-essential cookies or similar technologies, we will request that consent before using them. Additional information may be provided in our Cookie Policy or cookie notice.

10. Marketing Communications

If you subscribe to newsletters or otherwise request marketing communications, we may send you product updates, technical materials, trade-show news, case studies, and related business marketing.

You may unsubscribe or object to direct marketing at any time by using the unsubscribe link in the communication or by contacting us.

11. Data Security

We maintain administrative, technical, and organizational measures designed to protect personal data in a manner appropriate to the nature of the information processed and the risks involved.

However, no website, transmission method, or storage system can be guaranteed to be completely secure.

12. Your Rights

Depending on your location and applicable law, you may have rights to request:

access to personal data;
correction of inaccurate data;
deletion of personal data;
restriction of processing;
objection to certain processing, including direct marketing;
withdrawal of consent where processing is based on consent;
portability of certain data;
information about how your personal data is used.

You may also have the right to lodge a complaint with a competent supervisory authority. We may need to verify your identity before processing your request.

13. Third-Party Services

Our website may contain links to third-party websites or services. Their privacy practices are governed by their own privacy notices, not this Privacy Policy.

14. Children

Our website and services are intended for business and professional contacts and are not directed to children. If we become aware that we have collected personal data from a child in a manner that requires deletion under applicable law, we will take appropriate steps.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Last Updated” date at the top indicates when this Privacy Policy was most recently revised.

16. Contact Us

Haian Youtai Optical Instruments Co., Ltd.
Rugao City, Nantong City, Jiangsu Province
[email protected]
+86 13862779952